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Board of Directors Meeting
Minutes
The following items were distributed prior to the meeting:
Agenda
Membership Issues
Financial Report – January 1 –
Additional Financial Items
Conflict of Interest Agendum
Replacement Director
Newsletter Issues
Sam’s Comments on Agenda Items
Election of Directors and Officers
Web Site Updates
The Board of Directors met by internet. The meeting convened at
Membership:
1. Donna Jones reported there were 94 members.
2. Paul reported that membership renewals were slowly being received.
3. The Board voted to offer an Honorary Membership to Barack Obama.
4. Honorary membership for Jason Dunham’s family was tabled until a response is received from Sam’s earlier communication to them.
5. It was agreed the membership brochure would be placed on the web site.
DNA testing:
1. It was noted 45 males have participated in the DNA testing program to date.
2. Gratia
& Tom commented on their efforts to extend the testing program to
3. Tom indicated he would volunteer to contact local family societies.
Finances:
1. The financial report distributed prior to the meeting was adopted and placed on file.
2. There appeared to be some outstanding bills needing to be presented for payment.
3. Some directors felt it would be advantageous and beneficial to adopt a credit payment procedure. Paul agreed to explore it further.
4. Funds of the National Dunham Family Association were expected to be approximately $500 and would be transferred after 501(c)(3) exempt status has been secured.
Conflict of Interest:
1. Paul indicated he would be distributing materials for our annual declarations.
Replacement Director:
A director vacancy exists since Bob Dunham’s resignation. Two potential replacements were mentioned – Austin Barney and Trudy Dunham. It was voted to defer any further action until elections are held and have the Nominating Committee address it.
Nominations and Nominating Committee:
- Donna Jones indicated she is willing to help with the Nominating Committee.
- Paul will ask Evelyn Hayner to serve and chair the committee.
- Paul will also seek 2 other members for the committee from the membership.
Newsletter:
1. Various issues relating to the Newsletter were taken.
2. Sam indicated a lack of success in his effort to instigate greater membership involvement in the Newsletter.
3. Jan suggested a photo contest to induce interest.
4. Several suggestions regarding pricing of earlier issues of the newsletter were made:
a. $2 if distributed electronically; $4 if printed & mailed.
b. Place Newsletter on web site for downloading; charge for printed copies
c. The matter was tabled
Election procedures:
1. A brief discussion was held.
Tax exemption application:
1. It was noted any decision by the IRS appeared to be several weeks away.
Miscellaneous items:
1. It was noted there was an error in Streeter’s reference to our organization on his site.
2. Brief discussion of web site
3. Preservation of records discussion tabled
Meeting adjourned at
This record was provided by Paul Dunham who graciously helped me out in the time
of illness, computer gliches, vacation and more illness.
I have checked this against the log of the meeting and find it to be correct. Therefore,
you now have the minutes for the
my apology for all the time it took to get it to you.
JOHN L. DUNHAM, Secretary
E-mail: jldunham@ameritech.net
Approved: 8/11/2008